For the Press
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Deadline Checklist



ASAP
To Do Date Contact Add to
Outlook
Consider whether your company or brand qualifies to exhibit in an International CES TechZone ASAP CES Exhibitor Services
703-907-7661
International Commerce Center & Reception sponsorship* ASAP CES Promotions
703-907-7688
On-site beaming stations sponsorship* ASAP CES Promotions
703-907-7688
Official International CES newswire reservations ASAP VPO: 973-783-7787;
Business Wire: 800-237-8212
On-site advertising (banners, kiosks, etc.)* ASAP Liz Tardif
401-849-9300
Press conference room reservations* ASAP PR Liaison
703-907-7603
Press Room sponsorship and press lunches reservations* ASAP CES Promotions
703-907-7688
Satellite news feeds/media tours reservations* ASAP Tara Dunion
703-907-7419
VIP Lunch sponsorship*
 ASAP CES Promotions
703-907-7688
*First come, first serve

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October
To Do Date Contact Add to
Outlook
100% booth space payment due: All exhibit booth space contracted after October 1 must be accompanied by a non-refundable 100% payment Oct 1 Sean O'Neill
703-907-4314		 Remind me
The Pre-show mailing list is available Oct 15 CES Promotions
703-907-7688		 Remind me
Last day to update your listing in the Official International CES Directory (print edition) Oct 20 CES Sales
 Remind me
Your CES SmartBooth Entry Portal is activated and you may begin targeting your qualified leads Oct 21 Mike Cieslak
410-402-1078		 Remind me
International CES Pre-Show Planner ad reservations due Oct 31 Rick Albuck
215-238-5215		 Remind me

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November
To Do Date Contact Add to
Outlook
Venetian suite exhibitors: Multiple guest authorization form due Nov 19 Gaiya Sims
703-907-7685		 Remind me
Venetian suite exhibitors: Cleaning request form due Nov 19 Gaiya Sims
703-907-7685		 Remind me
Venetian suite exhibitors: deadline to submit credit card authorization/bed removal notification form Nov 19 Gaiya Sims
703-907-7685		 Remind me
Venetian suite exhibitors: deadline to submit request forms and diagrams to have furniture moved within your suite Nov 19 Gaiya Sims
703-907-7685		 Remind me
Last day to include your new product information in the CES Show Daily Nov 19 CES Daily
646-746-7005		 Remind me
Last day to secure advertising on CES shuttle buses Nov 19 Jeff LoGioco

401-965-7761

 Remind me
Regional media outreach campaign requests due Nov 20 PR Liaison
703-907-7603		 Remind me
Last day to include your company logo in the Official International CES Directory (print edition) Nov 21 Steve Shive
215-238-6674		 Remind me
Official Show Directory ad reservations due Nov 21 Rick Albuck
215-238-5215		 Remind me
Show Guide and Directory Addendum ad reservations due Nov 24 Rick Albuck
215-238-5215		 Remind me
CES Show Daily ad reservations due Nov 24 Toni Ingenito
646-746-7005		 Remind me
COP security service orders due Nov 28 COP Security
702-361-7998		 Remind me
Booth security service orders due Nov 28 ProTect Security
702-735-0110		 Remind me
Advance shipments may begin arriving at the GES warehouse Nov 30 GES Exposition Services
800-475-2098		 Remind me

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December
To Do Date Contact Add to
Outlook
Join CEA to receive International CES VIP lunch and parking tickets and priority booth space selection for the 2010 International CES Dec 1 Laurie Kulikosky
703-907-7562		 Remind me
Last day to secure electronic message boards sponsorship Dec 1 ESCN/Alaris Media Networks Remind me
Alarmed storage container rental orders due Dec 2 SOA Security
702-386-8065		 Remind me
LVCC exhibitors: Smart City telephone/internet orders due TBD Smart City Networks
CNET Best of CES Awards product submissions due Dec 8 Liz Darby
415-344-2485		 Remind me
TSE electrical orders due Dec 8 GES Exposition Services
800-475-2098		 Remind me
Hanging sign requests due Dec 8 GES Exposition Services
800-475-2098		 Remind me
Venetian meeting room exhibitors: advance rate deadline to order complimentary hotel furnishings from Venetian Facility Services December 7 The Venetian
702-414-4002 		Remind me
Pre-show mailing list orders due Dec 8 CES Promotions
703-907-7688		 Remind me
Registration deadline to receive exhibitor badges in the mail prior to CES Dec 11 Customer Service Center
703-907-7605		 Remind me
Exhibitor appointed contractor paperwork due (Notification of Intent, EAC Agreement, Worker Button Order Form, Certificate of Insurance) Dec 12 CES Operations
703-907-7786		 Remind me
Exhibitor press conference and event signage orders due Dec 13 GES Exposition Services
800-475-2098		 Remind me
GES standard and specialty furnishings orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES/GEM system rentals due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES hardwall package orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES booth carpet orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES custom sign orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES special draping orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES installation/dismantle labor orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES third-party billing deadline Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES booth carpet cleaning orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
GES water cooler orders due Dec 15 GES Exposition Services
800-475-2098		 Remind me
Hilton exhibitors: Priority Networks telephone/internet orders due Dec 15 Priority Networks
702-967-9300		 Remind me
LVCC, Sands & Hilton exhibitors: Last day for advance shipments to arrive at the warehouse without surcharges Dec 15 GES Exposition Services
800-475-2098		 Remind me
Venetian meeting room exhibitors: Advance rate deadline for catering orders December 17 The Venetian
702-414-4002		 Remind me
iStreamPlanet webcasting services orders due Dec 18 iStreamPlanet
702-943-6750		 Remind me
Sands/Venetian exhibitors: SES advance orders due for Internet, phone, electrical, rigging, and plumbing Dec 18 Specialized Event Services
702-733-5070		 Remind me
Last chance to activate your CES SmartBooth and maximize your ROI Dec 19 Gary Zgorski
410-402-1041		 Remind me
GES warehouse closed in observance of Christmas Dec 24-25 GES Exposition Services
800-475-2098		 Remind me
Encore Audio/Visual equipment/labor orders due TBD Encore Productions
702-943-6780
ExpoExchange lead retrieval equipment orders due Dec 28 ExpoExchange
800-787-0475		 Remind me
Exhibitor Temp Badges/Badge holder pickup starts at 7:30 a.m. in LVCC Grand Lobby Dec 28 Remind me
Exhibitor Press Kit delivery begins Dec 31 PR Liaison
703-907-7603		 Remind me

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January
To Do Date Contact Add to
Outlook
GES warehouse and all exhibit halls/facilities closed in observance of New Years Day; no exhibitor activity is permitted Jan 1 GES Exposition Services
800-475-2098		 Remind me
BusinessWire exhibitor profiles due (FREE) Jan 2 BusinessWire
800-237-8212		 Remind me
Exhibitor registration open at 7:30 a.m. Jan 4 Remind me
Venetian exhibitors: CES advance warehouse shipments must arrive on or before this date December 29 GES Exposition Services
800-475-2098		 Remind me
Online Media Center materials due Jan 4 VPO: 973-783-7787;
Business Wire: 800-237-8212		 Remind me
Last day to ship press/analyst kits to the press room.  Can hand deliver anytime afterward during Press Room hours. Jan 5 PR Liaison
703-907-7603		 Remind me
Recommended date for product deliveries only Jan 6 GES Exposition Services
800-475-2098		 Remind me
Venetian suite exhibitors may check in to their suites at 8 a.m. Jan 6 Gaiya Sims
703-907-7685		 Remind me
Venetian meeting room exhibitors may access their meeting room at 1 p.m. Jan 6 Gaiya Sims
703-907-7685		 Remind me
All booths must be set up by 3 p.m.; refer to your Exhibitor Manual for a detailed installation schedule Jan 7 GES Exposition Services
800-475-2098		 Remind me
Order after-hours electrical power if needed, and confirm your labor order for dismantling; refer to your Exhibitor Manual for a detailed dismantling schedule Jan 7 GES Exposition Services
800-475-2098		 Remind me
2010 CES Space Selection: Ensure you've received your space selection packet Jan 8-11 CES Sales
703-907-7645		 Remind me

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